Tip pooling calculator
Split tonight's tips by hours worked, by role points, or evenly — with a kitchen tip-out and no rounding arguments. Free, no sign-up. Print the settlement sheet when you're done.
1. The pool
2. The team
| Name | Role | Hours | Points |
|---|
Role points: a weight per role (e.g. server 1.0, bartender 1.0, busser 0.6, host 0.5). Only used in "points × hours".
Result
| Name | Share | Payout |
|---|
Doing this every night?
- Save your rules — one click per shift
- Import the tips report from Toast, Square or Clover (CSV)
- History and signed settlement sheets, so disputes end in 10 seconds
- Monthly CSV your bookkeeper actually wants
Tip settlement sheet
| Name | Role | Hours | Share | Payout | Signature |
|---|
How the tip pooling calculator works
Enter the total tips collected for the shift, choose how much goes to the kitchen or back-of-house as a tip-out, and list who worked. The calculator distributes what's left using the method you pick:
- By hours worked — each person's share equals their hours divided by total hours. The most common method for pooled houses.
- By role points × hours — give each role a weight (servers 1.0, bussers 0.6, hosts 0.5) and multiply by hours. Use this when some roles are expected to earn a larger share.
- Evenly — everyone on the list gets the same amount, regardless of hours.
Payouts are rounded to the cent. Any leftover cents are shown as a remainder so the sheet always balances to the total.
Tip pooling vs. tip-out vs. tip sharing
Tip pooling means all tipped staff put their tips into one pool that is redistributed by a rule. Tip-out is when tipped staff pass a fixed percentage to support staff such as the kitchen, bussers or barbacks. Tip sharing is the general term for either. This calculator handles a pool with an optional tip-out in one step.
Is tip pooling legal?
In most places yes, with rules. In the United States, federal law lets employers require a tip pool among employees, but managers and supervisors may not keep any portion of it, and whether back-of-house staff can be included depends on whether a tip credit is taken. Canadian provinces, the UK (the Employment (Allocation of Tips) Act 2023) and Australian states each have their own rules. This tool applies the rule you set; it does not give legal advice. Check your local regulations or ask an employment lawyer before adopting a policy.
FAQ
Can I save my rules or my team? Not in the free calculator — it runs entirely in your browser and nothing is stored. Saved rules, history and CSV import are in Pro.
Does it handle credit-card processing fees? Deduct the fee from the total before entering it if your policy allows it; many jurisdictions restrict this. Pro lets you set a fee percentage once.
Can I import the tips report from my POS? Pro imports CSV exports from Toast, Square, Clover and a generic format.